About Vinit Madkaikar

  • Academic Level Degree Bachelor
  • Age 38 - 42 Years
  • Industry Management
  • Viewed 13

About me

HR and Admin with PGDM in HR and KHDA approved UAE Labour Law having 07 years of UAE and 11 years of experience in India, Particular skill in Payroll processing by WPS, Employee engagement, Recruitment, Statutory Compliance, HR Administration and Performance Management providing through and skillful support to Seniors.

Education

Experience

  • 2019 - Present
    Nabeel Perfumes Group Of Companies

    HR Executive

    ourcing candidates via recruitment agencies and job online advertisement. Screening the candidates by resume shortlisting, phone interview and personal interviews with coordination with the concerned departments. Perform orientations and update records of new staff. Conduct employee onboarding and help organize training & development initiatives. Assist in development and implementation of human resource policies. Answering employee questions ensuring that each and every employee feels free to approach and discuss their concerns so that proper resolution is provided and addressing employee concerns with company. Organize quarterly and annual employee performance reviews. Maintain employee files and records in HR Matrix and Employee Files along with Checklist. Providing relevant data such as absences, leaves for the purpose of payroll preparation. Organize and maintain personnel records. Liaising / Coordinating with PRO for Visa renewal and Cancelation. Ensuring smooth day to day operations.

  • 2018 - 2020
    Green Mountain Recycling and Waste Management LLC

    Human Resources Assistant

    -Providing relevant data such as absences, leaves for the purpose of payroll preparation.
    -Answer employees’ queries about HR-related issues and processing Payroll through WPS Bank transfer by preparing SIF file. Preparing end of service formalities and Full and Final Settlement as per UAE Labour Law.
    -Compiling and updating employee records in the form of both, hard and soft copies and updating internal databases.
    -Organize and maintain personnel records. Coordination with PRO for Visa renewal, Trade Licence Renewal and Employee Cancelation.
    -Prepare employment verification letters as well as correspondence.
    -Ensuring the smooth day to day operations of the various HR functions and duties
    -Liaising with Travel agent for Air tickets ensuring all document are ready for employee travel.
    -Follow-up and gather all new work and business visas to guarantee that the visas are handled and processed on time.
    -Renew, update and keep up all workers and their dependents’ visas and work contracts on time to guarantee that organization’s records are up to date in the labour and Immigration Departments. Send notification to employees on required documents before their visa expires.
    -Makes sure all business and trade Licenses are updated, follow-up official approvals and permits, to prevent unnecessary violations.
    -Answering employee questions and addressing employee concerns with company.
    -Uploading invoices into various customer in Sage 50 and co-ordinate for payment.
    -Prepared sales invoice and various delivery related invoice. Obtaining statements of accounts from vendors/customers and performing reconciliations as needed.
    -Preparing Reports of Input and Output VAT.
    -Handled accounts payable and accounts receivable.

  • 2016 - 2018
    Right Turn Technical Works LLC.

    General Accountant cum HR

    • Documents and tracks human resources actions by completing forms reports logs and records.
    • Organize and maintain personnel records
    • Update internal databases (e.g. Annual Leave, Absentees, sick leave or maternity leave).
    • Payroll Administration and depositing salary through WPS in Exchange.
    • Arrange travel accommodations and process expense forms.
    • Good verbal and written communication skills.
    • Able to multitask, prioritize, and manage time efficiently.
    • Performing administrative tasks.
    • Meeting new clients for product inquires and sales.
    • Prepared sales invoice and various delivery related invoice. Obtaining statements of accounts from vendors/customers and performing reconciliations as needed.

  • 2014 - 2016
    Inox Leisure Limited

    Assistant Manager Human Resources

    • Developed company personnel policies, standard operating procedures and employee handbooks.
    • Coordinated Employee Functions: Open Enrollment, Company picnics, recruitment fair, Birthday Celebration, Motivational Games, Correspondence and reports.
    • Conducted employment verifications and investigations. Facilitated the criminal background check process for new hires.
    • Posting job advertisements, organizing resumes and job applications. Co-ordinate recruiting, hiring and training new employees also included. Gathering information on new applicants, contacting references and informing employees of their hiring status. Preparing new employee files. Overseeing the completion of compensation and benefit documentation. Orienting new employees to the organization and setting up a designated log-in, workstation, and email address, etc.).
    • Managed all aspects of leave administration, including employee notifications and vendor management, disability programs and health benefits.
    • Organized new employee orientation schedules for all new hires.
    • Explained all of the human resources policies, procedures, laws, standards and regulations to each employee.
    • Conducted exit interviews and verified that employment termination paperwork was completed.
    • Addressed all employee harassment allegations, work complaints, Sexual Harassment and other concerns.
    • Saved cost to the company through cost cutting initiatives like negotiations with recruitment agencies introducing ticket encasement by setting sector budgets, encouraging in-house recruitment’s and references.
    • Prepared new and updated current company policies and procedures by providing employees with“Employee Handbook” covering all company policies and procedures.
    • Maintaining Grooming policy, Assure to follow Monthly Training celander, Created POS IDs through web link, Assure all concession employees have Health cards. • Coordinate and Administer International Film Festival.

  • 2013 - 2014
    Indoco Remedies Ltd.

    Executive Human Resources

    • Performed new hire orientation, explaining work procedures and company policies to staff. Developed company personnel policies, standard operating procedures and employee handbooks.
    • Built a comprehensive employee recruiting strategy. Participate in recruitment efforts, posting job advertisements, organizing resumes and job applications. Screening and short listing as per JD and assisting Interview. Developed salary proposals for new recruits, Processing Job Offer letter, joining formalities including documents processing in personnel file and initiated the new hire paperwork process as per Labour Law.
    • Developed and enforced company policy and procedures relating to all phases of human resources activity.
    • Managed all aspects of leave administration, including employee notifications and vendor management, disability programs and health benefits.
    • Led the creation of recruiting plans for all open positions by Job Fare. Made salary adjustments and managed contract renewals and promotions.
    • Conducted exit interviews and verified that employment termination paperwork was completed.
    • Hired employees and Developed and facilitated job recruitment fairs.
    • Tracked key dates and deadlines and maintained specific personnel lists.
    • Administering employee performance appraisals, employee training details, and department training matrix.
    • Responsible for service contracts – Hotels, Pest control, waste disposal, Housekeeping, Repairs etc.
    • To carryout performance evaluation of employees at the end of year and recommendations for performance management and career development by Bell curve ratings.
    • Audits compliance: USFDA, ANVISA, WHO, MHRA, and CUSTOMER Audits.

  • 2012 - 2013
    ORIENTAL CONTAINERS LTD.

    Executive Human Resources

    • Implementing various procedure’s relating to food safety and Hygiene under certification of ISO 140000 and 22000.
    • Audits Faced : ISO and SGS Ethical Audit.
    • Conducted employment verifications and investigations.
    • Educated and advised employees on group health plans, Tax Saving plans and Life Insurance.
    • Developed company personnel policies, standard operating procedures and employee handbooks.
    • Managed all aspects of leave administration, including employee notifications and vendor management, disability programs and health benefits.
    • Offered fair and equitable compensation by comparing current salaries with market pay.
    • Managing all aspects of workforce payrolls for the staff i.e. Data collection (Time
    cards, Expense Claims, Overtime, Shift Allowance), data checking & verification, processing, disbursement as per
    labour Law.
    • Administer compensation & benefits per Labour Law and employment contracts, probations
    period, Increments/promotions. Final settlement calculation (Gratuity, Bonus, Notice Period & Leave encashment).
    • Ensure all government and regulatory requirements are met by maintaining accurate records. And comply on their observations and Visit reports.

  • 2011 - 2012
    Marksans Pharma Ltd.

    Executive Human Resources

    • Audits Faced: MHRA, WQA, and Ethical Audit.
    • Built a comprehensive employee recruiting strategy.
    • Developed and enforced company policy and procedures relating to all phases of human resources activity.
    • Facilitated the criminal background check process for new hires.
    • Managed all aspects of leave administration, including employee notifications and vendor management, disability programs and health benefits.
    • Ensure application of all HR policies & regulations in a consistent manner and insisting that all employees
    follow the required Country’s labor law/ Company/health & safety legal guidelines without deviation.
    • Ensured practical employee support, Employee relations, Performance procedures & cases & disciplinary
    actions and implementation of HR policies and procedures.
    • Managing all aspects of workforce payrolls for the staff working in MEA Region i.e. Data collection (Time
    cards, Expense Claims Overtime), data checking & verification, processing, disbursement as per
    labour Law.
    • Administer compensation & benefits per each regional Law and employment contracts, probations
    period, Increments/promotions. Final settlement calculation (Gratuity/Bonus & Leave encashment).
    • People Management, Data Entry Management, staff supervision and communicate expected goals from
    them and organizational.
    • Ensure all government and regulatory requirements are met by maintaining accurate records.
    • Backing team for searching, interviewing and screening candidates worldwide.

  • 2009 - 2011
    OKASA PVT. LTD. (Sister Concern of CIPLA LTD.)

    Senior Human Resources Officer

    • Developed company personnel policies, standard operating procedures and employee handbooks. Developed and facilitated all new-hire orientations. Hired employees and initiated the new hire paperwork process. Organized new employee orientation schedules for all new hires. Administered Campus Interviews and Invited candidates from different collages from different states.
    • Built a comprehensive employee recruiting strategy. Facilitated the criminal background check process for new hires.
    • Developed and enforced company policy and procedures relating to all phases of human resources activity.
    • Managed all aspects of leave administration, including employee notifications and vendor management, disability programs and health benefits.
    • Established and monitored employee pay scales. Offered fair and equitable compensation by comparing current salaries with market pay.
    • Conducted job analysis and job evaluations, resulting in quality job specifications.
    • Conducted exit interviews and verified that employment termination paperwork was completed.
    • Developed and facilitated job recruitment fairs out of state.
    • Explained all of the human resources policies, procedures, laws, standards and regulations to each employee.
    • Tracked key dates and deadlines and maintained specific personnel lists.
    • Led the creation of recruiting plans for all open positions.
    • Made salary adjustments and managed contract renewals and promotions.
    • Ensured practical employee support, Employee relations, Performance procedures & cases & disciplinary
    actions and implementation of HR policies and procedures.
    • Administer compensation & benefits per each regional Law and employment contracts, probations
    period, Increments/promotions. Final settlement calculation (Gratuity/Bonus & Leave encashment).

  • 2006 - 2009
    DE NORA INDIA LIMITED (TITANOR COMPONENTS LTD)

    Human Resources Officer

    • Supported management in developing and implementing personnel policies and procedures.
    • Explained all of the human resources policies, procedures, laws, standards and regulations to each employee.
    • Developed and facilitated job recruitment fairs.
    • Tracked key dates and deadlines and maintained specific personnel lists.
    • Made salary adjustments and managed contract renewals and promotions.
    • Posted positions through approved recruitment channels.
    • Networked with industry contacts, association memberships and associates.
    • Managed accounts receivable for an organization of 200 personnel.
    • Worked with human resources to develop a streamlined way to track paid time off.
    • Conducted periodic reconciliations of all accounts to ensure accuracy.
    • Reconciled all payroll liabilities to the general ledger and prepared monthly payroll accrual entries.
    • Assisted with auditing and responding to company accountants.
    • Checked figures, postings and accounting documents for correct entry, mathematical accuracy and proper coding.
    • Prepared analysis of tax expenses for month-end accounting review.
    • Ensured that proper internal controls over the tax compliance process were in place and routinely tested.
    • Conducted exit interviews and verified that employment termination paperwork was completed.
    • Reviewed, investigated and corrected errors and inconsistencies in financial entries, documents and reports.
    • Maintain and monitor cleaning of all working areas, change rooms, Canteen and security department, Monitoring and maintaining Factory Garden.
    • Up keeping all Statutory and Daily Registers.
    • Administer compensation & benefits per each regional Law and employment contracts, probations
    period, Increments/promotions. Final settlement calculation (Gratuity/Bonus & Leave encashment).

  • 2005 - 2006
    Personnel Management Services

    Human Resources Assistant

    • On Software Package: Keeping records of employee’s Daily Attendance, Leave records and Payroll.
    • Managed all aspects of leave administration, including employee notifications and vendor management, disability programs and health benefits.
    • Established and monitored employee pay scales.
    • Statutory Compliance under EPF ACT, ESIC ACT, CONTRACT LABOUR ACT.

  • 2004 - 2005
    ELIN ELECTRONICS LIMITED

    Human Resources Assistant

    • Developed and enforced company policy and procedures relating to all phases of human resources activity.
    • Managed all aspects of leave administration, including employee notifications and vendor management, disability programs and health benefits.
    • Up Keeping of Time and Attendance Sheets for approx 300 employees which includes on rolls and off rolls.
    • Maintaining and Monitoring Cleanliness in factory premises, Canteen, Change rooms etc.
    • Reporting Absenteeism, contract renewal and Temporary Employee Break details to Contractors.

Expertise

Recruitment
Employee Orientation
Attendance and leave management
Visa processing
Employee Documents Maintenance

Languages

English
Proficient
Hindi
Proficient
Marathi
Proficient
Konkani
Proficient

Skills

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