Bachelor of Science in Hotel and Restaurant Management

Under graduated

Receptionist / Document Controller

Duties and Responsibilities:

 Handles phone calls and enquiries.
 Serves visitors by greeting, welcoming, and directing them appropriately and notifies company personnel of visitor arrival.
 Provide administrative and secretarial support.
 Monitor incoming and outgoing documents and correspondence of all project related documents.
 Design appropriate document control system that suits the business operation.
 Maintaining paperwork flow such as organizing, storing and proper distribution of documents.
 Place order for office supplies and equipment.
 Prepare reports and ad hoc reports as required by management.
 Responsible for the timely, accurate and efficient preparation and management of documents.
 Print and distribute documents as needed.
 Scan and upload documents according to company procedures.
 Collect and register all technical documents in the company’s system.
 Review and update documents for maintenance and quality control.
 Keep other personnel updated on new document versions and how to obtain access.
 Handle archiving of both digital and hard copy files.
 Create templates base on company standards as needed.
 Maintain confidentiality regarding sensitive documents.
 Establish and maintain record retention timelines.
 Control the numbering, sorting, filing, storing and retrieval of both digital and hard copy documents produced by technical teams, projects, or departments

Document Controller

Duties and Responsibilities:

 Controlling company and project documentation.
 Following and improving document control procedures using Aconex.
 Reviewing and updating technical documents (e.g., manual and workflows).
 Ensuring all documentation meets formal requirements and required standards.
 File documents in manual and digital/soft copy records.
 Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals.
 Conducting regular reviews and document audits.
 Ensure documents are shared at key times to facilitate timely project completion.
 Prepare Material, Shop drawing, Method Statement, Inspections, Correspondence & Pre-Qualification Submission to Projects
 Updating and maintaining document management systems and physical records.
 Retrieve files as requested by employees and clients.
 Schedule meetings base on staff and room availability.
 Answer phone calls and email messages promptly and notifies staff members for important information.

Administrative Assistant

Duties and Responsibilities:

 Performs all secretarial and administrative tasks requiring a sound understanding of the organization policy and instruction.
 Drafts, types, translates (if applicable), updates and proofreads correspondence, forms, spreadsheets and documents using (EDMS).
 Coordinates and organize meetings and training.
 Provides efficient word processing, clerical, filling and minutes taking duties.
 Maintains confidential project records and filling of reports, correspondence and related material for ease of retrieval.
 Assists, prepares and processes timecard for the team.
 Prepares of various documents such as: Weekly and Monthly Progress Reports, Minutes of Meetings, Memos, Payment Certificates, etc.
 Serves as a leave cover for site base Admin Staff as required.

Assistant, Human Resources

Duties and Responsibilities:
 Answering phone calls, dealing with enquiries and providing general information to job applicants regarding HR procedures.
 Responsible for recording all employee information such as personal data, attendance, benefits, compensation and holidays. Always displaying the utmost discretion when dealing with any sensitive or personal issues.
 Making sure that all employee records are accurate and well maintained.
 Updating both manual and electronic personnel records when employee personal details change.
 Finalizing paperwork for when a member of staff leaves employment.
 Researching an employee references and academic qualifications.
 Assisting with the recruitment and selection process.
 Checking all records to ensure they conform to the requirements of the data protection act.
 Assist in the preparation of all documentation pertaining to HR NOC’s, various employee certificate request’s, etc.
 Managing employee sickness records and paperwork.

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