About John Anwar Carpio

  • Academic Level Certificate
  • Age 38 - 42 Years
  • Industry management
  • Viewed 78

About me

Dear Sir/Madam,

 

I am very interested to apply as Document Controller/Admin, enclosed is my Curriculum Vitae for you to consider.

I am currently working as Receptionist / Sales Document Controller with over 8 years of GCC experience in the field of Administrative and Office Management job. I have been assigned in Main and site offices within AECOM Qatar. I enjoy working in the office as I am exceptionally organized and confident in my approach to work.

I have a good range of office experience such as data entry, diary management, arranging meetings, answer telephone calls and receiving messages. Has a good knowledge and experience in using a computer for typing letters and documents. Works confidently with Microsoft Office Software, e-mail and intranet systems.

Pays great attention to work details in making sure tasks has been completed each day. Have an excellent communication and listening skills and enjoy working on my own initiative as well as part of the team.

I would be very pleased to attend for an interview at your convenient time to allow me to discuss my experience and qualities further. I am very interested to apply as Document Controller/Admin, enclosed is my Curriculum Vitae for you to consider.

Thank you for your consideration.

Education

Experience

  • 2022 - Present
    QPlastics Factory WL

    Receptionist / Document Controller

    Duties and Responsibilities:

     Handles phone calls and enquiries.
     Serves visitors by greeting, welcoming, and directing them appropriately and notifies company personnel of visitor arrival.
     Provide administrative and secretarial support.
     Monitor incoming and outgoing documents and correspondence of all project related documents.
     Design appropriate document control system that suits the business operation.
     Maintaining paperwork flow such as organizing, storing and proper distribution of documents.
     Place order for office supplies and equipment.
     Prepare reports and ad hoc reports as required by management.
     Responsible for the timely, accurate and efficient preparation and management of documents.
     Print and distribute documents as needed.
     Scan and upload documents according to company procedures.
     Collect and register all technical documents in the company’s system.
     Review and update documents for maintenance and quality control.
     Keep other personnel updated on new document versions and how to obtain access.
     Handle archiving of both digital and hard copy files.
     Create templates base on company standards as needed.
     Maintain confidentiality regarding sensitive documents.
     Establish and maintain record retention timelines.
     Control the numbering, sorting, filing, storing and retrieval of both digital and hard copy documents produced by technical teams, projects, or departments

  • 2019 - 2021
    QUANTO BELLO QATAR TRADING AND CONTRACTING LIMITED

    Document Controller

    Duties and Responsibilities:

     Controlling company and project documentation.
     Following and improving document control procedures using Aconex.
     Reviewing and updating technical documents (e.g., manual and workflows).
     Ensuring all documentation meets formal requirements and required standards.
     File documents in manual and digital/soft copy records.
     Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals.
     Conducting regular reviews and document audits.
     Ensure documents are shared at key times to facilitate timely project completion.
     Prepare Material, Shop drawing, Method Statement, Inspections, Correspondence & Pre-Qualification Submission to Projects
     Updating and maintaining document management systems and physical records.
     Retrieve files as requested by employees and clients.
     Schedule meetings base on staff and room availability.
     Answer phone calls and email messages promptly and notifies staff members for important information.

  • 2016 - 2017
    AECOM Qatar

    Administrative Assistant

    Duties and Responsibilities:

     Performs all secretarial and administrative tasks requiring a sound understanding of the organization policy and instruction.
     Drafts, types, translates (if applicable), updates and proofreads correspondence, forms, spreadsheets and documents using (EDMS).
     Coordinates and organize meetings and training.
     Provides efficient word processing, clerical, filling and minutes taking duties.
     Maintains confidential project records and filling of reports, correspondence and related material for ease of retrieval.
     Assists, prepares and processes timecard for the team.
     Prepares of various documents such as: Weekly and Monthly Progress Reports, Minutes of Meetings, Memos, Payment Certificates, etc.
     Serves as a leave cover for site base Admin Staff as required.

  • 2012 - 2016
    AECOM Qatar

    Assistant, Human Resources

    Duties and Responsibilities:
     Answering phone calls, dealing with enquiries and providing general information to job applicants regarding HR procedures.
     Responsible for recording all employee information such as personal data, attendance, benefits, compensation and holidays. Always displaying the utmost discretion when dealing with any sensitive or personal issues.
     Making sure that all employee records are accurate and well maintained.
     Updating both manual and electronic personnel records when employee personal details change.
     Finalizing paperwork for when a member of staff leaves employment.
     Researching an employee references and academic qualifications.
     Assisting with the recruitment and selection process.
     Checking all records to ensure they conform to the requirements of the data protection act.
     Assist in the preparation of all documentation pertaining to HR NOC’s, various employee certificate request’s, etc.
     Managing employee sickness records and paperwork.

Expertise

 Microsoft Office package; specifically, Outlook/Word/Excel.

Languages

English
Proficient
Tagalog
Proficient

Honors & awards

Skills

Leave Your Review

  • Overall Rating 0